Parents are legally responsible for ensuring their children receive education in accordance with section 7 of the Education Act 1996 and, if on a school roll, that they regularly attend school.

Unexpected Absence

Parents / carers are asked to call school before 8.55 a.m. on the morning of the first day of a child's unplanned absence to convey information regarding the nature of the absence and the date of the expected return to school of the child, if known. Where the latter is hard to predict, we ask parents / carers to call on a regular basis with updates regarding their child's progress.

Requests for Planned Absence

Parents / carers may need to request planned absence for pupils during the school day on rare occasions. Such absences, including those for important medical appointments, should be discussed with the school prior to the absence. Parents / carers may be asked to provide documentary evidence e.g. hospital appointment card to confirm the need for absence during the school day.

Absence from School for Exceptional Circumstances 

Information for Parents                                                                                              
Requests for absence from school in exceptional circumstances and Penalty Notices.

You are required under the Education Act (1996) to ensure your child attends school regularly.  If your child accrues 10 consecutive sessions of unauthorised absence you may be liable for a penalty notice (one days absence equals two sessions and a five day absence is equal to 10 sessions).

An unauthorised absence is any absence that the Head teacher has not given permission for or where an explanation has not been provided by the parents.

Parents must complete a request for absence from school in exceptional circumstances form and submit this to the school, allowing for sufficient time to enable the school to consider the request and inform parents of the decision.

Where parents do not follow the school’s procedures of submitting a request and simply remove their child without seeking prior approval, a warning may not be given and you may be liable for a penalty notice.


If your request is declined or you do not follow the correct procedure and you still take your child out of school each parent within your household may be issued with a £60 penalty notice for each child you have taken out of school. If a penalty notice remains unpaid after 21 days it will increase to £120. If after 28 days it remains unpaid you may be summonsed to appear before Magistrates to explain why your child has unauthorised school absences and you may be liable for a fine of up to £1000.


Copies of the absence from school for exceptional circumstances request form with the information for parents, the revised referral form and the revised code of conduct are attached.

Term Time Holidays

Headteachers cannot authorise absence for the purpose of a term time holiday during term time. If parents / carers consider the time from school falls under the category of 'absence from school for exceptional circumstances', then the appropriate form should be completed and the Headteacher will discuss the matter with Education Welfare. Parents / carers will be informed of the outcome in writing.




File icon: pdf Code of Conduct [pdf 298KB] Click to download
File icon: pdf Absence from School Request Form [pdf 956KB] Click to download
File icon: pdf Absence From School For Exceptional Circumstances Policy [pdf 103KB] Click to download